Z - Flow Module

Software Owner Control

CompanyPlanRenewal DateSubscription StatusPayment StatusOwner Remarks

Company	Plan	Users	Renewal	Days	Payment	Status	Contact	Action

Flow Settings

Manage the shared masters used across Purchase Requests, Purchase Orders, Shipment Tracking, Freight, and Clearance. Changes made here are available immediately in every linked form.

Procurement and shipment source

Supplier Master

Maintain supplier identity, contact details, compliance, and onboarding records.

Delivery and receiving destination

Consignee Master

Maintain the consignee address and contact used by PR, shipment, clearance, and receiving.

Linked workflow

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Company Registration & Profile

Company NameRegistration No.Business License No.GST / TIN No.Logo Path / URLUpload Logo

City / CountryContact PersonEmailPhoneWebsiteIndustry TypePreferred CurrencyFinancial YearTime ZoneStatusAddress

Branch / Warehouse / Showroom

CompanyNameTypeLocationCost CenterStatusDepartment List

Company Settings

CompanyPO PrefixPayment PrefixShipment PrefixInvoice PrefixDefault Tax % Logo on reportsDefault Approval WorkflowCustom Branding

Company	Registration	GST/TIN	Contact	Currency	Status	Action

Company	Name	Type	Location	Cost Center	Status	Action

Subscription & Billing

Subscription Expiry Reminders

Company	Plan	Renewal Date	Days	Reminder	Status

My Subscription Bills

Company users can view bills and upload payment slips here.

Invoice	Date	Due	Amount	Tax	Status	Invoice	Payment Slip	Upload

Subscription Plans

Create pricing plans, user limits, and feature notes for subscribed companies.

Plan NameUser LimitMonthly PriceYearly PriceStatusFeatures

Plan SetupUse clear names and enter the maximum active users allowed for the subscribed company.Features can be written line by line or separated by commas.Inactive plans remain in records but should not be used for new subscriptions.

Company Subscription

Assign plans, billing cycle, renewal dates, and subscription status.

CompanyPlanBilling CycleStart DateRenewal DateTrial UntilPayment StatusStatusStorage Used MBAPI UsageCouponRemarks

Billing Invoice

Create invoices, print subscription bills, and update payment status.

CompanySubscriptionInvoice No.Invoice DateDue DateAmountTaxCurrencyPayment StatusPaid DateRemarks

Plan	User Limit	Monthly	Yearly	Features	Status	Action

Company	Plan	Cycle	Start	Renewal	Days	Payment	Status	Action

Invoice	Company	Date	Due	Amount	Tax	Status	Invoice	Payment Slip	Paid	Action

Internal Messages

ToPrioritySubjectMessage Show as popup

Date	From	To	Priority	Subject	Message	Status

Task Dashboard

Priority

Priority	Role / Area	Task	Reference	Due / Alert	Status	Action

Executive Dashboard Reports

Shipment Calendar

MonthStatusSearch shipments

Shipment records are placed on the calendar by ETA. Select a shipment to open its tracking record.

Upcoming Shipments

Status

Shipment No.	Supplier	Item Details	Consignee	BL No.	Container	No. of Container	ETA	Days	Shipment Status	Clearance Status	Action

User Management

UsernameFull NameCompanyNew PasswordRoleStatus

Username	Name	Company	Role	Status	Rights	Created By	Updated By	Action

Software Workflow

Shared workflow records

Master access

Open the shared supplier and consignee records used by procurement, shipment tracking, and clearance.

Click to expand

Supplier MasterSupplier identity, contacts, compliance, and onboarding+

Consignee MasterConsignee address and contacts for delivery and receiving+

PO	Supplier	Proforma	Payment	Shipment	Shipment Docs	Freight Payment	DO Payment	Clearance	Receiving	Next Step

Supplier Onboarding

Company Details

Supplier NameTax / VAT / TINBusiness LicenseCountryCountry CodeStatusOnboarding StatusAddress

Contact & Portal

Primary ContactEmailPhonePortal Username

Banking & Payment

Bank NameIBAN / Account No.SWIFT CodeBank Address

Sensitive bank information is masked on screen. Limit access to authorized procurement/accounts users.

Compliance Certificates

Allowed: PDF, image, Excel, Word. Keep each file under your server upload limit.

Type	File	Uploaded

Review & Submit

Review Notes

Supplier	Tax ID	Contact	Email	Phone	Onboarding	Status	Created By	Updated By	Action

Consignee Master

ConsigneeContactEmailPhoneStatusAddress

Consignee	Contact	Email	Phone	Status	Created By	Updated By	Action

Purchase Request

PR No.DateRequested ByDepartmentSupplier

ConsigneeStatusRemarks

Item Entry

Enter item code, description, quantity, stock position, and remarks. Use Save Draft until ready to submit.

No.	Item Code	Item Description	Quantity	Current Stock	Suggested Color	Remarks	Action

PR No.	Date	Supplier	Consignee	Requested By	Status	Created By	Updated By	Attachments	Action

Purchase Order

PO No.Proforma Invoice No.PR No.SupplierPR DateRequested ByDepartmentConsigneePR StatusPR RemarksPO DateAmountCurrencyExchange Rate to MVRStatusRemarks

Select a PR to auto-load details.PO Amount 0.00

Approval

PO Item Entry

Items can be loaded from the selected PR and adjusted before saving the PO.

No.	Item Code	Item Description	Quantity	Unit Price	Total	Remarks	Action

PO No.	Proforma Invoice No.	PR No.	Supplier	Date	Amount	Rate to MVR	Status	Created By	Updated By	Proforma	Payment	Action

Proforma Payment

Both TT and LC can be entered against the same Proforma Invoice as separate payment rows.

PO No.Proforma InvoicePO SupplierPO DatePO AmountPO StatusPR No.Proforma Invoice No.Selected Proforma FileProforma Uploaded DateProforma File SizePayment DateAmountCurrencyExchange Rate to MVRPayment TypePayment MethodStatusReference No.Remarks

PO No.	Proforma	Date	Amount	Rate to MVR	Type	Method	Status	Reference	Created By	Updated By

Shipment Tracking

Shipment No.PO No.CI Amount (MVR)SupplierShipperConsigneeBL / AWB No.Container No.Container TypeLCL20'40'TOTALVessel / VoyageETAShipping AgentClearance CompanyCustoms Entry No.Tallied DateStatusItem DetailsRemarks

Shipment Documents

Freight Management

DO AgentFreight CompanyCurrencyExchange Rate to MVRDO AmountFreight AmountDO ExtensionDue DateStatus

Shipment	DO Agent	Freight Company	Currency	Rate to MVR	DO	Freight	Extension	Total	Status	Invoices	Action

Shipment No.	PO	Supplier	Consignee	Container	BL No.	ETA	Status	Created By	Updated By	Action

Smart Document Upload & Payment Request Generator

Document Type

Payment Request No.Supplier / VendorInvoice No.Invoice DateAmountCurrencyTax / GSTDue DatePO No.BL No.Container No.Related ShipmentDepartmentRequested ByApproved ByStatusPurpose of PaymentPayment TermsBank DetailsItem DescriptionQuantityUnit PriceRemarks

Uploaded Smart Documents

Type	File	Extracted	Matched PO	Matched Shipment	Status	Action

Request No.	Supplier	Invoice	Date	Amount	Shipment	PO	Status	Created By	Action

Approval / Activity Log

Date	Action	Old Status	New Status	By	Remarks

Document Management

Freight Company Master

Company NameContactEmailPhoneStatusAddressBank Details

Company	Contact	Email	Phone	Bank Details	Status	Created By	Updated By	Action

Freight Management

ShipmentDO AgentFreight CompanyCurrencyExchange Rate to MVRDO AmountFreight AmountDO ExtensionDue DateStatus

Shipment	DO Agent	Freight Company	Currency	Rate to MVR	DO	Freight	Extension	Total	Status	Created By	Updated By	Invoices	Action

Shipment Clearance

ShipmentDO RequestedDO ExpiryDO ExtensionCustoms DeclarationDuty Amount (MVR)Freight Charges (MVR)DO Charges (MVR)Transport Vessel Charges (MVR)Vehicle Charges (MVR)Labour Charges (MVR)Port Charges (MVR)Clearance Charges (MVR)Demurrage (MVR)Clearance CompanyStatusRelease / HoldDelivery DateCompletion DateRemarks

Clearance Attachments

Type / Charge	File	Uploaded	Action

Shipment	DO Expiry	Declaration	Duty	Freight	DO	Transport Vessel	Vehicle	Labour	Port	Clearance	Demurrage	Status	Created By	Updated By	Action

Warehouse Operations

POS Dispatch / Delivery Notes

Delivery notes created from Shop POS customer sales. Use this list to dispatch stock from the selected warehouse and print delivery notes.

Delivery Note	Sale	Date	Customer	Warehouse	Items	Delivery Details	Status	Action

Warehouse Operations

Select a warehouse and item code to see linked stock, GRN receiving, goods issue, item master, and bin locations.

Active Warehouse

ShipmentReceived DateLocationGRN No.Received ByStatusRemarks

Item Receiving List

No.	Item Code	Item Description	Ordered Qty	Received Qty	Damage Qty	Missing Qty	Remarks

Shipment	Received	Location	GRN	Received By	Status	Posted Stock	Created By	Updated By	GRN Attachments	Action

Stock Management

Manage stock across multiple warehouses, branches, and showrooms. Use Stock Movement for receiving, issuing, transfer, adjustment, and damaged stock.

Warehouse / LocationItem CodeItem NameUOMCurrent QtyReserved QtyMin Alert LevelBin / RackRemarks

Goods Issue & Stock Movement

DateMovement TypeFrom WarehouseTo WarehouseItem CodeItem NameQuantityAssigned AccountReference No.Remarks

Warehouse	Item Code	Item Name	UOM	Qty	Reserved	Available	Min Alert	Bin	Status	Action

Date	Type	From	To	Item Code	Item Name	Qty	Assigned Account	Reference	Created By

WMS Control Center

Fresh warehouse operations workspace for item master, storage bins, inventory controls, picking, dispatch, returns, counts, and alerts.

Item Master

SKU / Product CodeBarcode / QRItem NameCategoryUnitReorder LevelDefault SupplierDescriptionSupplier DetailsRemarks

Storage Location Management

WarehouseItem CodeZoneAisleRackShelfBin CodeStatusRemarks

Picking / Dispatch / Returns / Counts

Task No.Task TypeWarehouseItem CodeItem NameQuantityAssigned AccountReference No.Vehicle / ContainerScheduled DateStatusRemarks

SKU	Barcode	Item	Category	Unit	Reorder	Supplier	Action

Warehouse	Item Code	Zone	Aisle	Rack	Shelf	Bin	Status	Action

Task	Type	Warehouse	Item	Qty	Account	Schedule	Status	Action

Shop / Retail Management

Kiosk POS Cash Counter

Choose dispatch warehouse, tap item tiles, bill customer, and issue stock from warehouse.

CashierCounterShift

Dispatch From WarehouseCustomerSale No.DateBarcode / Item Search

Current Bill0.00

Item	Qty	Total

Selected ItemQtyPriceDiscountTaxLine Total

Subtotal0.00

Discount0.00

Tax0.00

Total0.00

PaymentPaidChangeStatusRemarks

Type	No.	Date	Name	Category	Brand	Branch	Customer	Supplier	Item	Qty	Amount	Status	Action

Sale No.	Date	Shop	Customer	Warehouse	Item	Qty	Unit Price	Total	Payment	Status	Created By

Warehouse	Item Code	Item	Qty	Reserved	Available	Reorder	Status

Closing Shipment

Shipment	Status	Closed By	Closed Date	Created By	Updated By	Action

Financial Reports

Reports Center

Pending Payment Request

View, print, and export operational reports from one organized workspace.

ReportFromToPO No.Shipment No.Supplier NameSearch

Shipment Reports

Business Reports

Printable Formats

Preview

Pending Payment Request

Flow

Software Owner Control

Flow Settings

Supplier Master

Consignee Master

Linked workflow

Company Registration & Profile

Branch / Warehouse / Showroom

Company Settings

Subscription & Billing

Subscription Expiry Reminders

My Subscription Bills

Subscription Plans

Company Subscription

Billing Invoice

Internal Messages

Task Dashboard

Executive Dashboard Reports

Shipment Calendar

Upcoming Shipments

User Management

Software Workflow

Master access

Supplier Onboarding

Company Details

Contact & Portal

Categories & Capabilities

Banking & Payment

Compliance Certificates

Review & Submit

Consignee Master

Purchase Request

Item Entry

Purchase Order

PO Item Entry

Proforma Payment

Shipment Tracking

Shipment Documents

Freight Management

Smart Document Upload & Payment Request Generator

Uploaded Smart Documents

Approval / Activity Log

Document Management

Freight Company Master

Freight Management

Shipment Clearance

Clearance Attachments

Warehouse Operations

POS Dispatch / Delivery Notes

Warehouse Operations

Item Receiving List

Stock Management

Goods Issue & Stock Movement

WMS Control Center

Item Master

Storage Location Management

Picking / Dispatch / Returns / Counts

Shop / Retail Management

Kiosk POS Cash Counter

Product Management

Inventory Control

Customer Management

Order Management

Returns & Refunds

Promotions

Branches / Showrooms

Employees

Reports & Analytics

Closing Shipment

Financial Reports

Pending Payment Request

Shipment Reports

Business Reports

Printable Formats

Pending Payment Request